XXVI. Academic Personnel File
A. Maintenance. All materials in the possession of the College concerning the performance and accomplishments of a faculty member, including all materials developed in the course of the evaluation or promotion of a faculty member with a Teaching-Track Appointment, the annual evaluations of a faculty member with a Tenure-Track Appointment, the tenure application process, and Post-Tenure Evaluation, will be maintained in a file located in the Office of Academic Personnel, and subject to the control of the Office of the Provost. The faculty member will have access to the materials in this file during business hours according to the Illinois Personnel Records Review Act.
Persons other than the faculty member will have access to a faculty member’s Academic Personnel File during business hours only with the approval of the Provost and only for purposes specified in Section XXVI.B. (Use of Materials in the Academic Personnel File).
B. Use of Materials in the Academic Personnel File. Materials in a faculty member’s Academic Personnel File may be reviewed and used solely for purposes germane to the faculty member’s status as an employee of the College, including, but not limited to, such matters as salary adjustment, professional counseling and development, renewal and nonrenewal of a Teaching-Track Appointment or Tenure-Track Appointment, denial of a Tenured Appointment, evaluation of the appropriateness of the grant of a Tenured Appointment, consideration of the performance and accomplishments of a faculty member with a Tenured Appointment, and evaluation of matters related to possible disciplinary action.