XIX. Granting the Rank of Professor to Faculty with Tenured Appointments

A. Standards

1. College Standards. The rank of Professor will be granted to those members of the tenured faculty who, in the Provost’s assessment and after completion of the process specified in this Statement, have met the requirements for tenure and the ongoing expectations for performance of a tenured faculty member and have, in addition, distinguished themselves through academic careers of leadership and exceptional accomplishment in teaching and teaching-related activities; scholarly or creative endeavor; and service to the College, profession and community (“College Standards”). Demonstration of such leadership and accomplishment requires strong evidence of sustained distinction at the national level, as affirmed by relevant members of the College and by qualified colleagues at other institutions. Faculty members with tenured appointments with the rank of Professor embrace the responsibility to maintain the highest level of academic citizenship and leadership.

2. Department Standards. Because the College Standards set forth in Section XIX.A.1. are of necessity general, they do not fully reflect the standards that the College’s various Departments set for their tenured faculty members with the rank of Professor.

Therefore, the Tenured members with the rank of Professor of each of the Departments of the College develop—in consultation with the appropriate School Dean—a written statement that articulates the standards that their Department will use to evaluate whether a full-time faculty member has met the applicable College Standards set forth in Section XIX.A.1. Each Department’s written statement of such standards (“Department Standards”) must both conform to the College Standards and go beyond them by making clear how the Department will apply the College Standards in the context of its specific subject matter, programs, needs, and aspirations.

Each statement of Department Standards must specify the evidence necessary to document a faculty member’s performance and accomplishments that a full-time faculty member with the rank of Professor should develop and preserve.

3. Approval. To ensure that they conform to the College Standards in Section XIX.A.1. and facilitate achievement of the objectives of this Statement, Department Standards will periodically be reviewed and approved by the appropriate School Dean, then delivered to the Provost for review and final approval. Such review and approval will take place on the following occasions: a) upon the initial formulation of the Department Standards, b) on the occasion of significant changes in a Department’s programs, c) when a program review requires changes, and d) in every year thereafter that corresponds with the review of the Statement of Policy on Academic Freedom, Faculty Status, Tenure, and Due Process.

4. Distribution. The Office of the Provost will post the Department Standards on the College’s web site.

B. Eligibility. Upon holding a Tenured Appointment with the rank of Associate Professor for a minimum of five years, Columbia College Chicago faculty members will be eligible to apply for the rank of Professor. The decision to apply (or withdraw at any stage of review) rests entirely with the applicant.

C. Application Process

Note: Please review Section II. General Principles before reading the following procedures.

1. Declaration of Intent to Apply. No later than May 31 or the nearest prior business day, an applicant must submit to the respective Department Chair, with copy to the School Dean and the Provost, a letter declaring intent to apply for the rank of Professor during the following academic year. This letter will list the names and contact information of five persons whom the applicant recommends as External Reviewers. The School Dean may, in consultation with the Department Chair, add names to the list.

2. External Reviewer Processes.

a. Selection. No later than the first Friday in September, the School Dean, in consultation with the Department Chair, will contact the persons on the list of potential External Reviewers and secure a commitment from no fewer than three but no more than five individuals (see Example E). At least two of the confirmed External Reviewers should be from the applicant’s list. The External Reviewers will evaluate the faculty member’s performance in the areas of scholarly or creative endeavor and service to the profession.

b. Evaluation. No later than the fourth Monday of November, the applicant must submit to the School Dean evidence of scholarly or creative endeavor and service to the profession in the years since the applicant was tenured, as well as a current curriculum vitae. No later than the second Friday of December, the School Dean will send each applicant’s evidence of scholarly or creative endeavor and service to the profession to the appropriate External Reviewers with instructions that will include the College Standards and respective Department Standards and a deadline to complete and return the evaluation, along with the Reviewer’s curriculum vitae, no later than the fourth Monday in January.

3. The Application. No later than the fourth Monday in November, the applicant must submit to the Department Chair the evidence provided to the External Reviewers plus evidence demonstrating exceptional accomplishment in the applicant’s teaching and teaching-related activities, and service to the College and community in the years since the applicant was tenured (the “Application”). The Department Chair will ensure that the external evaluations, the External Reviewers’ curricula vitae and the applicant’s list of names are added to the Application.

4. Departmental Committee Processes.

a. Selection. No later than the second Friday of December, Department Chairs will identify the persons who will serve on the respective Departmental Committees and ensure that they are acquainted with the responsibilities of Departmental Committee service in accordance with the following guidelines:

i. All persons within an applicant’s department holding a tenured appointment with the rank of Professor are obligated to serve on the applicant’s Departmental Committee. The Department Chair, regardless of rank, will not serve on this Departmental Committee since the Department Chair represents a separate level of review.

ii. In departments with three or more Professors (excluding the Department Chair), the departmental Professoriate will constitute the full membership of the Committee.

iii. In departments with 0, 1, or 2 Professors (excluding the Department Chair), the School Dean (in consultation with the Department Chair) will select Departmental Committee members from among those holding tenured appointments with the rank of Professor in other departments in whatever number is necessary to bring the Departmental Committee’s membership to three persons. In most cases, these Professors will be drawn from within the department’s school; however, where appropriate, Committee members may be selected from another school in consultation with that School Dean. In all cases, School Deans and Department Chairs will use their best efforts to convene a Departmental Committee with disciplinary expertise as close as possible to that of the applicant.

b. Evaluation. No later than the second Friday of February, the Departmental Committee will review the Application, and each member will vote to recommend its approval or denial based on the College Standards and appropriate Departmental Standards. A tie vote in the Departmental Committee will be treated in the same manner as a recommendation to approve.

Upon reaching a recommendation, the Departmental Committee will Deliver that recommendation and supporting rationale reflecting the vote taken to the Department Chair. A copy will be made available to the applicant.

5. Department Chair. No later than the fourth Friday of February, the Department Chair will review the Application and recommend its approval or denial based on the College Standards and appropriate Department Standards.

The Department Chair will Deliver that recommendation and supporting rationale to the School Dean. A copy will be made available to the applicant.

6. School Dean. No later than the third Friday of March, the School Dean will review the Application and recommend its approval or denial based on the College Standards and appropriate Department Standards.

The School Dean will Deliver the recommendation and supporting rationale to the All College Promotion Committee. Copies will be made available to the Department Chair and the applicant.

7. All College Promotion Committee. No later than the first Friday of April, the CPC will review the Application, and each member will vote to recommend its approval or denial based on the College Standards and appropriate Department Standards. A tie will be treated in the same manner as a recommendation to approve.

The CPC will Deliver that recommendation and supporting rationale reflecting the vote taken to the Provost. Copies will be made available to the School Dean, the Department Chair, and the applicant.

8. Provost. No later than the fourth Friday of April, the Provost will review the Application, approve or deny it, and Deliver a letter informing the applicant of the decision, with copies to the School Dean, the Department Chair, and the associate provost.  The associate provost will inform the members of the College Committee, and the Department Chair will inform the members of the Departmental Committee.

If the Application is approved, the applicant’s tenured appointment with the rank of Professor will take effect at the beginning of the subsequent academic year.

9. Record Retention. All materials developed in the course of the promotion process will be retained in the Office of Academic Personnel.

D. Effect on Post-Tenure Review Schedule

If a faculty member declares an intent to apply for promotion to the rank of Full Professor in an academic year when the faculty member is scheduled to undergo a Post-Tenure Review, the Post-Tenure Review will be held in abeyance. If the faculty member withdraws his or her intent to apply for promotion to the rank of Full Professor prior to August 16, the Post-Tenure Review will resume as previously scheduled.

Any faculty member who withdraws his or her intent to apply or application materials after August 16 may not apply for promotion to the rank of Full Professor the following academic year. If the faculty member’s Post-Tenure Review was postponed pending the application for promotion, the Post-Tenure Review will be conducted the following academic year.

If a faculty member is denied promotion to the rank of Full Professor, his or her Post-Tenure Review clock resumes and the faculty member may not apply for promotion to the rank of Full Professor for the following two academic years.

A faculty member who is granted the rank of Full Professor will undergo his or her Post-Tenure Review every third year from the point of his or her appointment to Full Professor.