Faculty Manual: A Guide to Policy and Procedures
Adopted March 21, 2014
Amended August 11, 2023
Table of Contents
105 About the Faculty Manual
This Columbia College Chicago Faculty Manual: A Guide to Policies and Procedures (the Manual) provides general information on standard practices. The college’s official policies and procedures should be consulted for complete information, as appropriate. This Manual cannot and is not intended to address all circumstances related to the role of faculty at the college, and no provision of the Manual may be applied in contravention of any college policies or other official documents.
Columbia College Chicago operates within a culture of shared governance and an ethos of collaboration and trust. Accordingly, revisions to this Manual shall be made in accordance with Section 110 of the Manual, with final authority remaining with the president of the college and the Board of Trustees.
The information contained in the Manual is not intended to constitute an express or implied contract of employment with the college. Please refer to the Appointment Letter for the terms and conditions of employment.
110 Maintenance of, and Revisions to, the Manual
The Manual is maintained and published online by the Office of the Provost, which is also responsible for assuring that proper procedures are followed before any changes are made and the official published document is altered.
Potential changes to the Manual fall into two broad categories, each with different protocols and timelines:
1. Informational or editorial changes. Changes that have no substantive bearing on the Manual but may be needed on occasion to maintain currency, accuracy and clarity within the document will be managed by the Office of the Provost on an ongoing basis. Such changes may be made at any time by the Office of the Provost, with 30 days’ written notice to the president of the college and the Executive Committee of the Faculty Senate.
2. Substantive changes. Changes that have a substantive bearing on the Manual may be initiated by the president of the college or the Board of Trustees via the Office of the President; by the administration via the Office of the Provost; or by the faculty via the Faculty Senate. Such changes shall be proposed and made in accordance with the procedure below.
- Authors of any proposed changes will simultaneously distribute draft language to the president, the provost and the Executive Committee of the Faculty Senate.
- Within a reasonable time period (generally assumed to be no more than 30 days) all parties will respond to the proposal’s authors indicating support or concerns relative to the proposal.
- If concerns are expressed, the authors of the proposal will arrange for a meeting with the president, the provost and the Executive Committee of the Faculty Senate with the goal of resolving any issues.
- Revised proposals will be simultaneously delivered to the president, the provost and the Executive Committee of the Faculty Senate for review and final approval.
- Should agreement between parties prove impossible it is understood that the president of the college and the Board of Trustees hold final authority to resolve any disagreements.
- At the conclusion of each academic year, the Office of the Provost will compile a list of all changes to the Manual approved during that academic year. In order to ensure that all members of the community are aware of current policy and procedures expectations, this list will be distributed to all faculty and staff via email as a general announcement.
120 Mission of Columbia College Chicago
125 Academic freedom
See Statement of Policy on Academic Freedom, Faculty Status, Tenure, and Due Process (Section I).
130 Other important resources
Benefits Guide available from the Office of Human Resources.